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Hiring a wedding photographer: 3 safe practices

Sunday, August 2nd, 2020

Wedding are a big mess of contracts and hiring vendors and working out details – it’s easy to feel like things are slipping through the cracks. Sometimes it can be difficult to know exactly what you should be expecting from vendors who are professionals. If you’re hiring a wedding photographer, here’s three safe practices to look for.

Hiring a wedding photographer – the three things they MUST have:

Business Insurance

Business insurance doesn’t just cover the business owner – it helps cover you too. Their insurance can cover accidents that they caused, or even possibly your guests cause (like knocking over a photographer’s lightstand). Insurance also helps in scenarios where your images are compromised (like a faulty memory card). The scenarios where your photographer having business insurance would benefit you are endless, making this an absolute MUST. Business insurance is common – so if the photographer you’re considering for hire doesn’t carry it, run the other direction.


Documents and contracts aren’t just there to protect photographers and their business – they’re there to protect you as a client. Contracts can include provisions about what happens in case of emergency, what money is paid back to you in the event of equipment malfunction, etc. It’s not just worst-case scenarios either – they also outline what to expect for image delivery times and protect all parties involved. Hiring a wedding photographer isn’t a scary process – but contracts make it safer. If your photographer doesn’t require one, it’s a good signal you’re not working with a professional.

Good Communication

Did it take the photographer 5 days to respond to your inquiry, and another 5 days to respond to the next email? Have they failed to outline the steps in hiring them, and also neglected to answer your questions? Did they fail to follow up with you at all? These are signs they have too much on their plate, and won’t be the resource you need of them during the planning of your event. If a photographer has poor communication before the event has started, there’s a good chance they’ll have worse communication after it’s completed. You should never fear that you won’t be able to reach them or worse, not receive your images from them. Having consistent, clear communication is a priority in hiring a professional, so if theirs is lacking, move onto your next option.

Wedding professionals all run their businesses in different ways. These three items are requirements for all of the vendors you’re considering hiring. These items will ensure that they are a trusted professional, with your best interests in mind.


Hey! I'm Makayla, a wedding photojournalist based in Duluth, MN and Saint Paul, MN. 

I believe that stories are best told untouched, undirected, and with intentionality and meaning.

This blog is a space to share advice for couples about weddings, advice for photographers about witnessing events with intention, and steps to create decisions based on your values and what matters most to you.

Grab your favorite beverage, pull up a chair, and let's get to know each other.


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